Policy Chapters and Sections

OJT Contracts and Modifications

Chapter: 7 Section: 2.2.1.1.1
Effective Date: 5/11/2016
Expiration Date: Continuing
Published Date: 7/26/2021 1:45:12 PM
Status: Rescinded
Version: 1

Tags: OJT, Program Eligibility, Training

  1. Upon determining the employer’s capacity to provide OJT programs, the LWIB designee negotiates an OJT contract with the employer to determine an individualized training plan, reimbursement rate and training length, among other contract provisions deemed appropriate by the LWIB.  The standardized OJT contract that LWIBs will use is attached to this policy.  (See the Forms & Instructions tab.)
  2. The LWIB designee is responsible for selecting and contracting with employers in the public, private non-profit or private sector to provide high quality OJT programs.
  3. The LWIB must perform a standardized pre-award review, prior to receiving a contract that at a minimum:
    1. Is documented jointly by the LWIB designee and the OJT employer that includes names under which the establishment does or has done business, including the name, title, and address of the company official certifying the information.
    2. Determine whether WIOA assistance in connection with past or impending job losses at other facilities has occurred; including a review of whether the employer filed any WARN notices within the previous four (4) months.
  4. The OJT contract must be limited to the period required for each participant to become proficient in the occupation for which he or she is hired and the training is being provided.
    1. The appropriate duration and intensity of the training is based on a skills gap assessment that considers the following:
      1. The skill requirement of the occupation;
      2. The academic and occupational skill level of the participant;
      3. Prior work experience; and
      4. The participant’s individual employment plan.
    2. The skill requirement of the occupation should align with the SVP time estimate determined by USDOL which includes the time required to learn the techniques, acquire the information and develop the skills needed for average performance in a job.  This occupational preparation includes time spent in training programs, academic training, and related work experience.

      Level

      Time

      1

      *Short demonstration only

      2

      *Beyond short demonstration up to and including thirty (30) days

      3

      Over thirty (30) days, up to and including three (3) months

      4

      Over three (3) months, up to and including six (6) months

      5

      Over six (6) months, up to and including one (1) year

      6

      Over one (1) year, up to and including two (2) years

      7

      Over two (2) years, up to and including four (4) years

      8

      Over four (4) years, up to and including ten (10) years

      9

      Over ten (10) years
  5. OJT contracts with eligible employers may allow the employer to provide OJT to a single employee or to multiple employees.  In the case of multiple employees, each person must have an individualized assessment of knowledge and skills relevant to the position to determine the content and duration of the OJT training plan.
  6. OJT contracts need to be modified if there are significant changes, such as layoffs or changes in federal, state, and local rules and policies pertaining to the implementation of OJTs.