The size of the dislocation determines whether the initial IEBS entry occurs at OET or at the LWIA.

1. For Dislocation Events (WARN or Trade WARN) affecting twenty-five (25) or more workers:
   1. LWIA's must not create IEBS Records for any events (Dislocation and Trade) affecting twenty-five (25) or more workers (all such events will be created by OET).
      1. If an LWIA is notified of an event affecting twenty-five (25) or more workers, they must contact OET within two (2) business days to ensure the notification has been received.
      2. The LWIA (along with the OET Workforce Development Specialist) will receive a copy of the processed WARN Notice and IEBS ID once the event is created.
   2. All dislocation events that affect twenty-five (25) or more workers that do not have a corresponding recent WARN letter must have a Information for IEBS Entry form (OET/IEBS Form # 001) completed and sent to OET for event set up.
2. The LWIA must create all Dislocation Events (Local WARN) and Trade Certified Events (Local Trade) affecting less than twenty-five (25) workers.
   1. The LWIA must enter the event into IEBS within forty-eight (48) hours of learning of a dislocation.
   2. At a minimum, the LWIA must enter the information found in Section 3 of the Dislocation Event Notification section of this policy into IEBS. This information will then populate to the Illinois workNet Layoff Assistance webpage (see the References tab).
   3. The LWIA must complete and file a Information for IEBS Entry form (OET/IEBS Form # 001) for all dislocation events that affect less than twenty-five (25) workers that do not have a corresponding recent WARN.
3. Existing/New IEBS Events
   
   When entering an event in IEBS the user will access the Add Layoff screen of IEBS, and then use the Lookup Company search to generate an event leveraging Dun and Bradstreet Data.
   
   If the user is unable to find the company in the IEBS Database they are advised to reach out to their OET Workforce Development Specialist to request an organization be added to the system.
   1. If there is no existing IEBS event, the dislocation event must have a new IEBS event created.
   2. If there is an existing IEBS event, a new IEBS event must be created if:
      1. The event is more than eighteen (18) months old;
      2. There are five (5) or fewer active participants; or
      3. There have not been any recent supplemental layoff notifications or workshop activity.
   3. Additionally, for Trade certified events:
      1. The existing event does not match the specific location and worker group as specified in the Certification.
      2. A new IEBS event must be created if:
         1. Layoffs occurred prior to the Impact Date of the Certification; or
         2. Regardless of the size of a Trade Event, a separate IEBS event must exist for each Trade certification (i.e., two (2) certifications cannot be attached to one (1) IEBS event);
4. Public Event Selection
   
   At initial entry of a IEBS event (regardless of the number of workers affected), the LWIA (or OET) must decide whether the event may be made public to viewers during the event creation process.  By default WARN is set to public, which creates a Public Company Page on Illinois workNet, and Local Events are set to private by default.
   1. If an event should be hidden from public view, the selection of this field must be changed to "No". Examples of reasons for making an event hidden from public view may include:
      1. The company has notified the LWIA or OET of an impending event, but it has not been publicly announced yet (this could prevent a stampede in outside activity prior to the public notice);
      2. The company has notified the LWIA or OET of an impending event, but they are seeking financial assistance to avert the event; or
      3. An employee has notified the LWIA that they have been or will be laid off, but verification has not been made with the company.
   2. Once an event should become public knowledge (i.e., it no longer meets the reasons as outlined in Section a. above), the IEBS record must be updated with the selection of this field to "Yes". This makes the event viewable in IEBS and in Illinois workNet.